General Information
KO COACH ITS sp. z o.o. guarantees the security of data, including personal data, of users using the KO COACH application. The information provided below guarantees the confidentiality of personal data and its proper use.
In order to increase the accessibility of the Privacy Policy, the term “User” has been replaced with “You”, and “Administrator” with “We”. In addition, we have introduced subheadings that will make it easier for you to find the information you are interested in.
This Privacy Policy covers in particular the KO COACH application (hereinafter: “Application”) owned by KO COACH ITS sp. z o.o.
Personal Data Administrator
KO COACH ITS limited liability company with its registered office in Kielce at ul. Zagnańska 94/20, 25-560 Kielce, entered in the register of entrepreneurs of the National Court Register under the number KRS 0000965122, NIP 7831854820, REGON 52169251700000 is the administrator of your personal data.
Contact with us is also possible at office@kocoach.tech.
Data Protection Officer
In order to increase the security of your personal data, we have appointed a Data Protection Officer in the person of Kamil Sylwestrzak, who can be contacted by email at office@kocoach.tech or by phone at +48 697 369 408.
Personal data we collect
Providing personal data is voluntary, but if you want to use our services, it is necessary to conclude and implement the Agreement. If required by law, we may require you to provide other data necessary, e.g., for accounting or tax reasons. Apart from these cases, providing data is voluntary.
We collect information about you from various sources:
Information you provide to us
We require you to provide the following personal data in order to be able to conclude and properly perform the agreement concluded with you:
a) email address b) first name c) last name d) gender e) weight class f) height g) date of birth h) fighting position (left-sided or right-sided)
In the case of using the newsletter:
a) email address b) first name
If for some reason you do not provide this personal data, we will not be able to enter into an agreement with you, and you will not be able to use our services. If required by law, we may require you to provide other necessary data, e.g., for accounting or tax reasons. Apart from these cases, providing data is voluntary.
In addition to the information necessary to conclude and implement a possible agreement, you also provide us with information from correspondence, i.e., you will share some personal data if you contact us via email, as well as using contact forms provided in the Application or by contacting us via traditional mail, fax, or other offline means.
How we use your data
Your personal data will be processed for the following purposes:
a) Providing our Services for your use, the legal basis for this processing is that it is necessary for Us to conclude and perform the agreement with you.
b) Managing and improving our activities, by which we understand in particular managing and improving the Application, improving our offer, detecting and preventing financial and other abuses – the legal basis for this processing will be our legitimate interest.
c) Personalizing the content provided, by which we understand personalizing offers and advertisements addressed to you visible in the Application – in this case, depending on the specific situation, the legal basis for data processing may be your consent or our legitimate interest.
d) Contacting and interacting with you, by which we understand responses to inquiries, comments, etc. addressed to us – in this case, depending on the specific situation, the legal basis for data processing may be your consent or our legitimate interest.
e) Resolving disputes, considering complaints or claims, by which we understand Considering complaints, legal claims or disputes involving you or us – in this case, depending on the specific situation, the legal basis for data processing may be your consent or our legitimate interest.
Fulfillment of obligations imposed on us by legal provisions, e.g., tax law provisions – in this case, the legal basis for data processing will be that the processing is necessary to fulfill a legal obligation that we have.
Methods of protecting your data
a) Your passwords are stored in a hashed form b) login and personal data entry places are protected at the transmission layer (SSL certificate) c) we periodically change our administrative passwords.
Sharing Your Data
We can and most likely will share your personal data with:
a) people who cooperate with us on the basis of civil law contracts b) courier and postal service providers c) electronic payment service providers d) providers providing us with IT and network infrastructure e) technology providers used by the Application f) accounting service providers g) other entities if it is necessary to achieve the purposes of data processing.
We may also share your data in the following circumstances:
a) if the law or public authority determines that we must share personal data or for the purposes of justice b) if we need to share personal data in order to establish, exercise, or defend our rights (this includes sharing personal data with others to prevent fraud) c) in the event of restructuring, sale, or transfer of business ownership (or part thereof), e.g., in connection with an acquisition or merger.
Each time, we will share the narrowest possible scope of your data that will allow us to achieve the purpose of data processing and fulfill our obligations.
Your rights
You have the right to: a) access the content of your personal data b) rectify it c) delete it d) restrict processing e) data portability f) withdraw consent (if processing is based on it) at any time without affecting the lawfulness of processing based on consent before its withdrawal.
You also have the right at any time to object – for reasons related to your particular situation – to processing concerning your personal data based on our legitimate interest, including profiling. If you object, we will no longer be able to process this personal data, unless we can demonstrate the existence of valid legally justified grounds for processing that override your interests, rights, and freedoms, or we can demonstrate grounds for establishing, pursuing, or defending claims.
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, including profiling, to the extent that the processing is related to such direct marketing. If you object to processing for direct marketing purposes, we are no longer allowed to process personal data for such purposes.
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place of the alleged infringement if you believe that the processing of personal data concerning you violates the law.
International Data Transfers
Personal data is transferred from third countries within the meaning of the provisions on the protection of personal data. This means that we send them outside the European Union.
Data retention period
If we process your personal data in connection with the implementation of the agreement between us, we store it for the duration of the agreement, but not less than until the expiration of any claims that may arise from it.
If we process your personal data in connection with our legitimate interest, we keep it until such legitimate interest expires or until you object to such processing (see information about the right to object).
If we process your personal data in connection with legal obligations incumbent on us, we keep it for the period of time resulting from the provisions regarding the legal obligation in connection with which they are processed.
Personal data processed on the basis of your consent will be stored for a period of three 3 years from its granting or until the consent is withdrawn, whichever occurs first.
If your personal data is processed on more than one basis (contract performance, our legitimate interest, legal obligation, or your consent), we will stop storing it when none of these bases are valid anymore.
Automated processing of personal data
If your personal data will be subject to automated decision-making with legal effects or similarly significant impact, such decisions will be made on the terms set out in the regulations, contract, or consent clause, which we will ask for in a separate statement.
Changes to the Privacy Policy
We reserve the right to change and update this Privacy Policy.